You are now ready to do it!

The directors must write to the agent terminating their appointment. This can be backed up with a copy of a resolution passed by the directors.

The letter should contain all the information the agent requires to make the transfer to your new agent. Don't give them an excuse to delay. All directors should sign the letter and as before, make and keep copies for when the originals are "lost in the post". If your agents have a separate accounts department, send a copy to them as well. Send them by recorded delivery and ask for written confirmation that they have been received and understood.

If you plan to keep the same accountant (it may better to do so unless you have a problem with them) inform them of your transfer date and ask them to reconcile the accounts to that date. This will ensure that your new agent receives the correct amount of money.

Go to step 5.